Revolutionise all your back-office processes

Unit4 Business World delivers innovative procurement solutions for your organisation. Eliminate time-wasting admin and discover automated solutions to streamline your entire procurement cycle.

Unit4 Business World procurement management software is part of a fully integrated financial management solution. Unit4’s procurement solutions support, automate and standardise all stages of the procurement cycle – from requisitioning to paying vendors.

As an intuitive purchase order software solution, it takes care of all your back-office needs, such as:

  • Initial identification of a need for products and services
  • Expenditure approval
  • Electronic data and information exchange with suppliers
  • Goods delivery
  • Expediting and inspection
  • Invoice matching and payment settlement

This intelligent procurement management software is designed for organisations that want to streamline their procurement practices – without sacrificing control. As a flexible procurement solution, it is equally suited for both centralised and de-centralised purchasing processes.

As an intuitive system, it frees up procurement managers from operational, day-to-day tasks, letting you focus on managing and negotiating stronger supplier relationships, scrutinising spend and purchase decisions, and evolve the procurement function from a cost to a profit-centre.

As user-friendly purchase order software you get a single, easy-to-use screen/dashboard of goods and services. Use the same system, whether ordering electronically, from a marketplace, on paper, or from another department.

Unit4 Business World’s procurement management software automatically identifies and applies the correct buying process, specified for a particular employee or role. Boost adoption rates internally and externally, and improve visibility of your entire purchasing cycle.

Discover the benefits of Unit4 procurement management software

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Reduce maverick buying and strengthen relationships with suppliers

Giving you single, centralised procurement management software, get the basis for clearer, more complete and accurate analysis of your suppliers and spending patterns. Easily aggregate spending via preferred or strategic suppliers and get the power to negotiate better terms and prices.

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Maintain full authorisation and budgetary control

Discover customised workflow tools tailored to your organisation’s authorisation and approval requirements. Unit4’s flexible structure lets you make the process as simple or as multi-layered as you need it to be. Eliminate over-spending and get complete budgetary control across all your procurement operations.

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Get better purchasing information with lower overheads

Let your users “punch-out” from within the purchase entry screen to collect accurate product and pricing information, straight from suppliers’ marketplace portals or websites. Gain better accuracy and control, without incurring the overhead of in-house catalogue management.

Procurement Management Software Features

Workflow process automation: automatic routing for approvals or modification:

  • Requisitions
  • Purchase orders
  • Internal orders
  • Order confirmations
  • Goods received
  • Electronic invoices
  • Purchase invoices
  • Supplier invoices
  • Reminders and status checks to identify bottlenecks

Web requisitions: expenditure controls, secure “punch-out”, automatic order generation upon approval, and advanced product search capabilities

Supplier groups: for common treatment rules, default accounting information, and template payment and discount terms

Electronic purchasing: electronic exchange of documents, invoice receipting and automatic matching

Automated expenditure controls: including budgetary, authorisations linked to roles and user-defined spending limits

Invoice management: document management for scanned invoices, XML data transfer support, optical character recognition (OCR) scanning, purchase order matching, workflow distribution and ledger posting

Automated controls and checks: to monitor discrepancies between ordered quantities and/or invoiced amounts.

Integrated payment settlement capabilities: such as electronic banking, direct debits, purchase cards and self-billing.

Product Search: requisitioners and purchase approvers can access an internal product catalogue via rich graphical tools such as tree views, product images, and compare products side by side.

My Purchases: personalised screens to allow users to track their own requisitions and orders.

Inventory Management:

  • Identifying items that may be in stock, to avoid unnecessary procurement;
  • Values stock from an accounting perspective;
  • Batch and serial number control and traceability;
  • Customisation product search facilities;
  • Definition of rental items and support of date expiration;
  • Barcode scanning support;
  • Multiple warehouses and multiple locations within warehouse;
  • Batch input of stock transactions

Find out how Agilyx gives CFOs the tools they need to focus on the tasks that matter

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Want to find out more?

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Download the Procurement Management Brochure

Discover all the features and benefits Unit4 Business World Procurement Management offers.

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Request a Procurement Management Demo

Interested in seeing the solution in action? Arrange a demo with us.

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